For Federal Contractors

For Federal Contractors. Agenda. Section I: E-Verify & FAR - The Big Picture. Section II: E-Verify & FAR - Nuts & Bolts. Section III: Wrapping it Up. November 20, 2009. E-Verify for Federal Contractors. 2. Section I: E-Verify & FAR - The Big Picture. What is E-Verify?

Share Presentation
Embed Code
Link
Download Presentation

sebastian-mathis

sebastian-mathis + Follow

Download Presentation

For Federal Contractors

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

Presentation Transcript

  1. For Federal Contractors
  2. Agenda • Section I: E-Verify & FAR - The Big Picture • Section II: E-Verify & FAR - Nuts & Bolts • Section III: Wrapping it Up November 20, 2009 E-Verify for Federal Contractors 2
  3. Section I: E-Verify & FAR - The Big Picture • What is E-Verify? • How does it work? • E-Verify & the FAR E-Verify clause • Affected Contracts November 20, 2009 E-Verify for Federal Contractors 3
  4. No-cost Internet based system • Fast & easy to use • Electronically verifies the employment eligibility of: • • Newly hired employees • • Existing employees assigned to work on a qualifying Federal contract • Helps maintain a legal workforce • Protects jobs for authorized workers • Partnership between the U.S. Department of HomelandSecurity and the Social Security Administration • What is E-Verify? November 20, 2009 E-Verify for Federal Contractors 4
  5. Form I-9 November 20, 2009 E-Verify for Federal Contractors 5
  6. E-Verify & the FAR E-Verify Clause Federal Acquisition Regulation (FAR) final rule requires that as of September 8, 2009 federal contractors with contracts containing the FAR E-Verify clause must use E-Verify as a condition of their contract FAR E-Verify Clause: 48 C.F.R. 52.222-54 November 20, 2009 E-Verify for Federal Contractors 6
  7. Affected Contracts • Prime Contracts • Awarded or modified on or after September 8, 2009 to include the FAR E-Verify Clause • Value above $100,000 • Period of performance of 120 days or more • At least some of the contract work is performed in the United States • Does not include contracts for Commercially available off-the-shelf (COTS)items and related services November 20, 2009 E-Verify for Federal Contractors 7
  8. Affected Contracts • Subcontracts • Prime contract includes the FAR E-Verify clause • FAR E-Verify clauseflows down to all tiers of subcontracts • Prime contractor is responsible for insuring that FAR E-Verify clause is included in qualifying subcontracts November 20, 2009 E-Verify for Federal Contractors 8
  9. Affected Contracts Subcontracts • Value of more than $3,000 • Contract is for commercial or noncommercial services or construction • At least some of the contract work is performed in the United States • Does not include contracts for Commercially available off-the-shelf (COTS)items and related services November 20, 2009 E-Verify for Federal Contractors 9
  10. Affected Contracts • Indefinite Delivery / Indefinite Quantity • Existing contract • Period of performance extends at least six months after September 8, 2009 • Substantial amount of work or number of orders expected during remaining performance period • Contract may be bi-laterally modified to include the FAR E-Verify clause November 20, 2009 E-Verify for Federal Contractors 10
  11. Section II: E-Verify & FAR - Nuts & Bolts Enrolling/Updating Company Profile When How Determining who to verify When to verify Form I-9 and existing employees An E-Verify case Handling a TNC Closing a case November 20, 2009 E-Verify for Federal Contractors 11
  12. Deadline to Enroll! Enroll or Update Your Company Profile Within 30 calendar days Of Contract Award Date or Contract Modification Date Contract award date November 20, 2009 E-Verify for Federal Contractors 12
  13. Login to E-Verify How to update your company profile Under Site Administrationclick Maintain Company November 20, 2009 E-Verify for Federal Contractors 13
  14. How to update your company profile • Update your organization designation • Choose your Federal contractor category • Choose which employees you’re going to verify 1. 2. 3. November 20, 2009 E-Verify for Federal Contractors 14
  15. How to enroll • Go towww.dhs.gov/E-Verify Under Tools click E-Verify Registration November 20, 2009 E-Verify for Federal Contractors 15
  16. How to enroll E-Verify will ask questions about how you plan to use the system Based on your answers, E-Verify will recommend an access method November 20, 2009 E-Verify for Federal Contractors 16
  17. How to enrollAccess methods Employer Designated Agent Corporate Administrator Most common Allows E-Verify users in your company to electronically verify the employment eligibility of newly hired employees and existing employees assigned to a federal contract Least common Select this access method if your company performs verifications for client companies Allows you to create, manage, and administer new & existing E-Verify accounts as well as create and view reports Does NOT allow you to perform verifications November 20, 2009 E-Verify for Federal Contractors 17
  18. How to Enroll: • Electronically sign a Memorandum of Understanding (MOU) with DHS and SSA • User Name, Password, and E-Verify Web Address will be e-mailed to you within 48 hours • Download and read the E-Verify User Manual for Federal Contractorsand theE-Verify Supplemental Guide for Federal Contractors • Complete an online tutorial before performing verifications November 20, 2009 E-Verify for Federal Contractors 18
  19. Determining who to verify • Verify existing employees: • Hired after November 6, 1986 • Working in the United States • Performing direct substantial work on a contract containing the FAR E-Verify clause • Includes short term & temporary employees November 20, 2009 E-Verify for Federal Contractors 19
  20. Determining who to verifyStep 1 – The workforce • Am I going to verify… …my entire workforce (all new hires and all existing employees throughout the company)? OR …All new hires organization wide and existing employees assigned to the Federal contract? November 20, 2009 E-Verify for Federal Contractors 20
  21. Determining who to verifyStep 2 – Employees you don’t run through E-Verify • Hired on or before November 6, 1986 who are continuing in employment • Already confirmed as Employment Authorized who are continuing in employment November 20, 2009 E-Verify for Federal Contractors 21
  22. Determining who to verifyStep 3 – Employees you may choose not to verify • New & existing employees with an active confidential, secret, or top secret security clearance OR HSPD-12 compliant credentials • Existing employees who perform support work (administrative, overhead, indirect) November 20, 2009 E-Verify for Federal Contractors 22
  23. Determining who to verify Special Category Employers Employers in these categories may limit their verifications to only those new & existing employees assigned to the federal contract which contains the FAR E-Verify clause Institutions of Higher Learning Federally-Recognized Indian Tribes Sureties performing under a takeover agreement entered into with a federal agency under a performance bond State & Local Governments November 20, 2009 E-Verify for Federal Contractors 23
  24. When do I verify new hires? • You must begin entering Form I-9 information into E-Verify for new hires within 90 calendar days of enrolling or updating your organization designation to Federal Contractor with FAR E-Verify Clause November 20, 2009 E-Verify for Federal Contractors 24
  25. Notes Once you begin entering Form I-9 information for new hires, you must enter Form I-9 information for all newly hired employees no later than the 3rd business day after the employee’s start date If you are already verifying your new hires according to this rule, you should continue to do so. Do not change this practice just because you’ve gotten a Federal Contract with the FAR E-Verify clause November 20, 2009 E-Verify for Federal Contractors 25
  26. When do I verify existing employees assigned to the contract? • You must enter Form I-9 information into E-Verify for existing employees assigned to the contract within 90 calendar days of enrolling or updating your organization designation to Federal Contractor with FAR E-Verify Clause November 20, 2009 E-Verify for Federal Contractors 26
  27. Note If you are assigning an existing employee to a federal contract anytime after day 60 of the initial 90 calendar day period, you have 30 days from the date the person is assigned to the contract to run him or her in E-Verify November 20, 2009 E-Verify for Federal Contractors 27
  28. When do I verify all my employees if I’ve chosen Entire Workforce? • You must enter Form I-9 information for all employees within 180 calendar daysof enrolling or updating your organization designation to Federal Contractor with FAR E-Verify clause and selecting Entire Workforce November 20, 2009 E-Verify for Federal Contractors 28
  29. Form I-9 & existing employees Under FAR you have two options to evaluate existing employees’ Forms I-9 November 20, 2009 E-Verify for Federal Contractors 29
  30. Form I-9 & existing employees • Option I • Complete new Forms I-9 for all employees who will be run in E-Verify Option II Complete new Forms I-9 when required and update existing Forms I-9 when allowed When completing new Forms I-9: • Current rules for Form I-9 apply (e.g. no expired documents) • Use Form I-9 with (Rev. 02/02/09) or (Rev. 08/07/09) – expiration date for both forms is 08/31/2012 November 20, 2009 E-Verify for Federal Contractors 30
  31. Form I-9 & existing employees • Option II: When to complete a new Form I-9 • The employee presented an expired document on a previous Form I-9 • Employment authorization as stated in Section 1 has expired • The List B document previously submitted did not have a photo or you are unable to determine if it had a photo • The employee is a Noncitizen National and was unable to separately attest to that status on a previous Form I-9 November 20, 2009 E-Verify for Federal Contractors 31
  32. Form I-9 & existing employees Option II: When to complete a new Form I-9 • The employee presented a document such as a Certificate of Naturalization or Form I-688 that was acceptable at the time of completion of the previous Form I-9, but is no longer acceptable • The employee’s immigration status has changed • The employee’s name has changed • The previous Form I-9 did not conform to I-9 requirements at time of completion November 20, 2009 E-Verify for Federal Contractors 32
  33. Form I-9 & existing employees Option II: Updating a previous Form I-9 If your employee… …presented an unexpired Form I-551 (Permanent Resident Card) or Form I-766 (Employment Authorization Document) and it is still unexpired, photocopy the document & keep it with the employee’s Form I-9 …did not provide his or her Social Security Number (SSN) or if the employee claims that the number was changed by SSA, the employee should update Section 1 with the current SSN November 20, 2009 E-Verify for Federal Contractors 33
  34. Form I-9 & existing employees Option II: Updating a previous Form I-9 If your employee. …indicates his or her Alien number has been changed by the DHS, update Section 1 with the current Alien number …presented an unexpired Form I-551 or U.S. Passport & the document has since expired, you may not request the employee to present an unexpired version of either document November 20, 2009 E-Verify for Federal Contractors 34
  35. Form I-9 November 20, 2009 E-Verify for Federal Contractors 35
  36. An E-Verify case • Initial verification results will be: Employment Authorized SSA Tentative Nonconfirmation (TNC) DHS Verification in Process The employee is authorized to work You record the system-generated verification number on Form I-9 and resolve the case in E-Verify There is an information mismatch DHS will usually respond within 24 hours with either: Employment Authorized or DHS Tentative Nonconfirmation November 20, 2009 E-Verify for Federal Contractors 36
  37. November 20, 2009 E-Verify for Federal Contractors 37
  38. Handling a TNC Tentative Nonconfirmation (Employee Chooses to Contest) Tentative Nonconfirmation (Employee Chooses NOT to Contest) Employee contests the TNC and resolves the discrepancy with the appropriate agency Considered a final nonconfirmation and you may terminate the employee and resolve the case November 20, 2009 E-Verify for Federal Contractors 38
  39. November 20, 2009 E-Verify for Federal Contractors 39
  40. Handling a TNC • Inform the employee of the TNC • Printthe TNC Notice and review it with the employee • The employee decides tocontest or not contest the TNC • Referthe employee to the appropriate agency if he/she chooses to contest the TNC November 20, 2009 E-Verify for Federal Contractors 40
  41. Handling a TNC • The employee has eight Federal Governmentworkdaysfrom the referral date to visit or call the appropriate agency and resolve the discrepancy • The employee continues to work in full status during the TNC resolution process • DO NOT take any adverse action based on the TNC against the employee during the resolution process November 20, 2009 E-Verify for Federal Contractors 41
  42. Insert Screenshot November 20, 2009 E-Verify for Federal Contractors 42
  43. Insert Screenshot November 20, 2009 E-Verify for Federal Contractors 43
  44. Handling a TNC • Once the employee resolves the record discrepancy, he/she should inform you • Check E-Verify periodically for a response. You will receive one of four results Final Nonconfirmation Employment Authorized Review & Update Employee Information then Resubmit DHS No Show You will take the appropriate action based on the verification result and resolve the case in E-Verify November 20, 2009 E-Verify for Federal Contractors 44
  45. November 20, 2009 E-Verify for Federal Contractors 45
  46. Wrapping it up Photo Matching Tool • Allows you to match the photo on an employee’s Form I-766 (Employment Authorization Document) or Form I-551 (Permanent Resident Card or “green card”) to the photo that USCIS has on file for that employee • Helps detect instances of document fraud • Was incorporated into E-Verify in September 2007 November 20, 2009 E-Verify for Federal Contractors 46
  47. Wrapping it up Employer Responsibilities • Unless you are a Federal Contractor with FARE-Verify Clauseonlyuse E-Verify to verify new hires • Once you begin using E-Verify, you must verify new employees no later than the3rd business day after the employee begins working for pay • You must apply E-Verify procedures to ALL new hires, regardless of citizenship status November 20, 2009 E-Verify for Federal Contractors 47
  48. Wrapping it up Federal Contractor Responsibilities • For a contract with the FAR E-Verify clause awarded on or after September 8, 2009: • Verify all existing employees working on the contract • Verify all new employees hired after the date of enrollment in E-Verify • OR • Verify entire workforce Special Category Employers: • May limit verifications to new & existing employees assigned to contract November 20, 2009 E-Verify for Federal Contractors 48
  49. Wrapping it up • Posters November 20, 2009 E-Verify for Federal Contractors 49
  50. Wrapping it up Employee Rights • The employee has the right to contest a tentative nonconfirmation (TNC) from SSA or DHS • Employees who believe they have been subjected to discrimination should call: Department of Justice Civil Rights Division Office of Special Counsel (OSC) for Immigration Related Unfair Employment Practices 1-800-255-7688 (TDD: 1-800-237-2515) November 20, 2009 E-Verify for Federal Contractors 50 Load More .

Understanding Employment Laws for Federal Contractors

Understanding Employment Laws for Federal Contractors

Understanding Employment Laws for Federal Contractors. Meet the higher standards of working for the federal government.

377 views • 17 slides

2012 Outlook for Federal Contractors

2012 Outlook for Federal Contractors

2012 Outlook for Federal Contractors. Kevin Plexico Vice President, Federal Information Services Deltek, Inc. September 15, 2011. Agenda. Preliminary Clarity™ Research Findings Benchmarking and Best Practices for Government Contractors Federal Budget Outlook

340 views • 20 slides

HUMAN RESOURCES: Basics for Federal Contractors

HUMAN RESOURCES: Basics for Federal Contractors

HUMAN RESOURCES: Basics for Federal Contractors. Patricia A. Frame Strategies for Human Resources @2Patra. SEMINAR COVERS. Common Issues * Basic Federal Laws * State and Local Laws * EEO & AAP * SCA * Preparedness. COMMON ISSUES. EMPLOYEE RELATIONS * Culture * Communications

208 views • 11 slides

Section 503 Of The Rehabilitation Act—Working with Federal Contractors

Section 503 Of The Rehabilitation Act—Working with Federal Contractors

Section 503 Of The Rehabilitation Act—Working with Federal Contractors. Andy Winnegar New Mexico Training Affiliate Southwest ADA Center http://www.southwestada.org/ 800.949.4232. Section 503 of the Rehabilitation Act of 1973, as amended (Section 503) at 41 CFR Part 60-741.

457 views • 23 slides

Contractors Winning Federal Dollars

Contractors Winning Federal Dollars

Contractors Winning Federal Dollars. INTERNATIONAL USERS CONFERENCE 2014. US Government Prime Contract Spending. INTERNATIONAL USERS CONFERENCE 2014. Solicitations By Fiscal Year. INTERNATIONAL USERS CONFERENCE 2014. Solicitation Trends. INTERNATIONAL USERS CONFERENCE 2014.

187 views • 7 slides

QuickBooks For Contractors

QuickBooks For Contractors

QuickBooks For Contractors. Instructor: Denise Chew, Loupe Consulting Teaching Assistants: Nathan Bernard, Jacob Geller, Derrick Kwan. Agenda. Profitability & Cash Flow (where is the money)? Idealism vs. the reality of QB Suggested changes to QB The numbers you really want to see (& use)

410 views • 29 slides

Focus On Compliance Applicant Issues for Federal Contractors

Focus On Compliance Applicant Issues for Federal Contractors

Focus On Compliance Applicant Issues for Federal Contractors. September 30, 2010. Created Exclusively for ExactHire:. Tony Pickell President/CEO 6215 Meridian Street West Drive Indianapolis, Indiana 46260 tony.pickell@PrecisionPlanningAAP.com 317.590.4797 www.PrecisionPlanningAAP.com.

204 views • 11 slides

Engineering Contractors for

Engineering Contractors for

Strategic Services. www.strategic-services.com. Engineering Contractors for. BigDig Milestone Completion. Electronics Systems Communications Monitor & Control Satellite Telco Sys We specialize in Worldwide Electronics Systems Installation

319 views • 21 slides

CATPlan for Main Contractors

CATPlan for Main Contractors

CATPlan for Main Contractors. CAT Plan is a web based document management system with full audit trail for all phases of the project process. Design Tendering (main contractor only) Construction Maintenance

233 views • 10 slides

FIPS 201 Personal Identity Verification For Federal Employees and Contractors

FIPS 201 Personal Identity Verification For Federal Employees and Contractors

FIPS 201 Personal Identity Verification For Federal Employees and Contractors. National Institute of Standards and Technology Information Technology Laboratory Computer Security Division 100 Bureau Drive Gaithersburg, MD 20899-8900. Basis for Requirements.

348 views • 19 slides

Impact of the Stimulus Bill on Federal Contractors

Impact of the Stimulus Bill on Federal Contractors

Impact of the Stimulus Bill on Federal Contractors. Brian M. Haney Senior Vice President INPUT. November 3, 2014. Administration Transition & Budget Cycle. Election/Inauguration. Leadership Transition. CR. Agency/ Pres Prep. Congressional Review/Approval. CR?.

443 views • 33 slides

Client for Contractors C4C

Client for Contractors C4C

Client for Contractors C4C. Floorwalker Slidepack. Introduction. The Shell Client for Contractors service has been designed to enable Shell contractors to make use of their own hardware and software when accessing Shell resources both via the internet and whilst inside Shell offices

364 views • 21 slides

CRM for Architects & Construction for Contractors

CRM for Architects & Construction for Contractors

Project-SalesAchiever™ is specifically designed to manage the complex sales process around the Construction Industry. Whether Architect, Engineer, Contractor or Supplier, Project-SalesAchiever CRM is both powerful and easy to use. For More Information Please visit below link: http://www.constructioncrm.com/#!blog-from-construction-crm/ckc3

151 views • 3 slides

Accounting Services For Contractors

Accounting Services For Contractors

If you are a contractor who needs back office help, contact The Accountancy. We provide independent contractors with essential bookkeeping services, including payable and receivable management, reporting, financial planning and business consulting.

ERP for EPC Contractors

ERP for EPC Contractors

eresource Nfra Construction ERP Software for EPC Contractors has been designed to handle all the operational requirements of the Industry in most effective and efficient manner. This intelligent ERP system can help ERP contractors to minimize construction delays due to lag in information, equipment or material supply. An effective project estimation module enables to execute projects within budget and on time.

Websites for Sign Contractors

Websites for Sign Contractors

Contractor Websites help design an exciting and informative Contractors Websites for Refrigeration, Reinforcing Steel, Sanitation System, Sheet Metal and Sign with the best cost.

Bonding Insurance For Contractors

Bonding Insurance For Contractors

Getting a bid bond with poor credit report Unauthorized bonds, issued by pretend sureties, proceed to produce issues all over the country. We compose surety bonds for enterprise owners and customers also with weak credit scores. Get the surety bond you need. If you are considering spreading out the cost of your bond gradually, we will certainly offer useful financing prepare for a great deal of selections of guaranty bonds Extra data can be given along with your quote. An In Depth Look Unapproved bonds, issued by fake guaranties, remain to produce issues all around the country. Quickest online surety bond utility procedure; we approve bonds promptly. Our surety bond professionals are right below that will certainly assist you. Whereas our firm offers on the spot online quotes based primarily entirely on owner exclusive credit rating, it's achievable to reduce your surety bond fee by offering more info. When you've obtained durable liquid possessions and might give cash verification, that may very well be utilized to strengthen your application. Durable venture as well as private financial statements can also be thought-about in identifying your rate. Sure. Attributable to bulk volumes, we write bonds for people with dreadful credit score at lower charges than every various other agency. Nonetheless, most bond programs will certainly still take a look at credit scores as an aspect for figuring out the price, which credit rating imperfections can only impact adversely. Hazardous Credit Surety Bonding Program Performance bonds are surety bonds that assure top quality agreement efficiency by a professional in action to contract requirements, phrases, as well as conditions. We have the power to place your performance bond based on a software and also individual credit report score only. This program requests solitary bonds up to $350,000 as well as costs vary from 2.5% -3.5%. Demands are generally achieved within 24 hours disallowing any kind of demands for extra de .

e-QIP Tips for new Federal Employees , Contractors and Affiliates

e-QIP Tips for new Federal Employees , Contractors and Affiliates

e-QIP Tips for new Federal Employees , Contractors and Affiliates. ORS Division of Personnel Security & Access Control (DPSAC) December 2016. S et a s i d e a m p le t i m e t o c o m p l e t e t h e qu e s t i o nn a i r e – it c an t a k e a f ew h o ur s.

298 views • 29 slides

Limited company for contractors

Limited company for contractors

Find out about limited company for contractors

New Employee Notification Requirements for Federal Contractors and Subcontractors :

New Employee Notification Requirements for Federal Contractors and Subcontractors :

How to Comply with Executive Order 13496 and the Labor Department’s Regulations Requiring Notice to Employees of Rights under the National Labor Relations Act. New Employee Notification Requirements for Federal Contractors and Subcontractors :. 1.

265 views • 26 slides

FIPS 201 Personal Identity Verification For Federal Employees and Contractors

FIPS 201 Personal Identity Verification For Federal Employees and Contractors

FIPS 201 Personal Identity Verification For Federal Employees and Contractors. National Institute of Standards and Technology Information Technology Laboratory Computer Security Division 100 Bureau Drive Gaithersburg, MD 20899-8900. Basis for Requirements.

200 views • 19 slides